Privacy policy

This privacy notice explains what personal data or information Beyond the Conference Limited collect from you and from people who visit our website, and how we use it. This privacy statement relates to our clients, prospective clients and job applicants.

If you have any questions regarding this statement and our privacy procedures, please contact us by email info@bey.co.uk or by post at Beyond the Conference Limited, 462 Station Road, Dorridge, Solihull, West Midlands, B93 8HB.

Alternatively, you can telephone us on +44 (0)1564 778 059.

WHAT PERSONAL DATA OR INFORMATION DO WE COLLECT?

We may collect the following information:

Name and job title
Contact information including email address, phone number, address
IP address
Information regarding which pages you access on our website and when

HOW DO WE COLLECT DATA OR INFORMATION FROM YOU?

We collect data about you whenever you:

Make an enquiry via our website or via the telephone
Use our website
Enquire about a job opportunity
Work for or with the business
Exchange business cards with a staff member of the business

HOW IS YOUR INFORMATION USED?

We collect your personal data or information to operate our business effectively and to provide you with the best information on our products and services.

We may use your information:

To deliver our services to you
To answer enquiries that you make prior to any agreement or contract
To maintain the security of our office and IT infrastructure
To invoice you, and to track payments you make or payments made to you
To keep you informed about our services
To process a job application

We believe that all these purposes are justified on the basis of our legitimate interest in running and promoting our business, our contractual requirements to deliver agreed services to you, and to fulfil our legal obligations. With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email and/or telephone with information, news and offers on our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the EU General Data Protection Regulation (GDPR) and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

WHO HAS ACCESS TO YOUR INFORMATION?

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. All employees receive regular data protection training, and all employees have signed up to our Data Protection Policy.

We do not sell or rent your personal data or information to any third party or share your information with third parties for their marketing purposes.

We will disclose your data or information if required by law, for example by a court order or for the prevention of fraud or other crime.

We may pass your information on to our third-party service providers, agents or subcontractors for the purposes of completing a task or providing services to you on our behalf (for example to process invoices). However, we disclose only the personal information necessary to deliver that service and have a contract in place that requires them to keep your information secure and not to use it for their own marketing purposes.

YOUR CHOICES & RIGHTS

We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself.

With respect to the information relating to you that ends up in our possession, and recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all the following:

You can verify the details you have submitted to Beyond The Conference Limited by emailing us at: info@bey.co.uk or phone +44 (0) 1564 778 059. Our security procedures mean that we may request proof of identity before we reveal information.
You can also contact us by the same method to update, change, correct, or delete your personal information controlled by Beyond The Conference Limited regarding your customer profile at any time.
You can request a readable copy of the personal data we hold on you at any time. To do this please contact us via email info@bey.co.uk

USE OF COOKIES BY OUR WEBSITE

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

GOOGLE ANALYTICS

Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help us analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for our website operators and providing other services relating to website activity and internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this you may not be able to use the full functionality of this website.

To opt-out of being tracked by Google Analytics across all websites, please visit http://tools.google.com/dlpage…

CHANGES TO THIS PRIVACY NOTICE

We keep our privacy notice under regular review. We recommend that you check this page regularly to keep up-to-date. This privacy notice was last updated on 8 January 2021.